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Excel is not a database management system. Although either type of program can do many, but not all, of the things that the other one does, there are some things which are easier in one program than the other. ExcelР”Р„ccess databases and Excel spreadsheets, although originally very different, have evolved to have similar functions. Datasheet View: it allows you to update, edit, and delete information from a table Access vs. Design View: it provides the tools for creating fields in a table. Primary Key: a primary key is a value that can be used to identify a unique record in a table. A field only has one data type, such as Character, Number or Date. Data type: data types are the properties of each field. Those records must match one or more criteria that you specify. Filter: An Access command that allows you to view only specific records in a table, a query, ora form. In a mailing list table, each record would contain the data for one person as specified by the intersecting fields. Record: a record is a row in a table and is a set of values defined by fields.

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For example, a mailing list table might include fields for first name, last name, address, city, state, zip code, and telephone number. Field: a field is a column in a table and defines a data type for a set of values in a table. A table is a collection of data about a specific topic it is made up of one of more fields. Table: tables are the main units of data storage in a database. Values appearing in column A in one table are shared with another table. This feature is used to explicitly specify a relationship between two tables. Different tables can have the same column in common. A collection of values from each column of a table is called a record or a row in the table. The data stored in each column must be of a single data type such as Character, Number or Date. Relational Database: in relational databases such as Access, data is stored in tables made up of one or more fields. Database window: The command center of a database here any object, such as Tables, Queries, Forms, Reports, Pages, Macros, and Modules can be created and used. Database: A collection of related data organized in tables. Launch Access and identify the parts of the screen Define fields and field properties constructing table structures Enter and edit records in a table Find, sort and filter data Design custom queries to display data Creating forms Creating reports Import data between Excel and AccessР”Вefinitions These words are used often in Access so is admirable to become familiar with them before using the program and this tutorial. Name into LastName, FirstName) РїРѓВ¶ Enter data (type in your information) РїРѓВ¶ Finalize design (convert your database into a Form or a Report) Course Coverage archives, paper files, electronic files, etc.) РїРѓВ¶ Plan fields in your table ahead of time (list all the fields you need to include in your table before starting in Access) РїРѓВ¶ Break up fields into smallest meaningful values (e.g.

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Follow these guidelines before you start creating your database: РїРѓВ¶ Determine the purpose of your database (this will help you decide what information to include, and how to organize your fields) РїРѓВ¶ Include only related information (this will make your database more meaningful and easier to work with) РїРѓВ¶ Review existing files that can provide information necessary for your database (e.g. If you plan your database in advance, it will save you a lot of time and effort later. Planning Your Database Creating and working with databases in Microsoft Access requires thorough planning.

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In Access, you can create professional reports and save your data in storage devices for further references or save your information in HTML format for viewing on internet browser. You can also effectively perform such tasks as storing, filtering, and retrieving data, as well as asking questions about the data and receiving instant answers. Microsoft Access is equipped with a few options that help you to enter, organize, and edit data in an easy and intuitive way. The examples in this tutorial present common features of databases used on campus. Most offices and departments work with Access as their database application. Some of the examples of databases are: telephone directories, address books, cookbooks, tour books, etc. A database is an organized body of related information that is arranged for ease and speed of search and retrieval. It allows you to create and manage databases.

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MICROSOFT ACCESS NOTES Microsoft Access is powerful software designed for PC.

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